WorkStepsby SmartFACT
Free tier for one station

WORK INSTRUCTIONS, BUILT AROUND THE JOB

Every unit.
The right steps.

Describe when each assembly step applies in plain English. WorkSteps automatically builds the right work sequence from each unit’s options, so operators can get on with the job without working out which variations apply.

Start free Explore the workflow

Free for real production at one station. While SmartFACT is in early access, we set your first workflow up with you.

AN OPTIONAL STEP
“Include the mounting check when the wall option is selected.”
DescribeApproveSelect steps

Automatic result: When a wall-mounted unit is issued, WorkSteps automatically includes the approved mounting check. A bench-mounted unit gets its applicable sequence without that check.

A PANEL COUNT
“For enclosures with four or more panels, include the centre support bar step.”
DescribeApproveSelect steps

Automatic result: A four-panel enclosure’s traveller includes the approved support bar step, which the operator confirms before the next step opens. A three-panel enclosure is issued without it. A unit with no panel count on its record can’t be issued.

A METHOD BY MATERIAL
“On the cleaning step, show the cleaning method from our cleaning notes for the unit’s body material.”
DescribeApproveSelect steps

Automatic result: A stainless enclosure’s cleaning step shows the stainless method from your cleaning notes, fixed on its traveller when issued. With no row for its material, the traveller cannot be issued until a reviewed row is added. WorkSteps never borrows a similar row.

Approved rules choose each unit’s steps exactly as written, and never record the work.

BUILT AROUND YOUR KNOWLEDGE

For manufacturers with repeatable assembly work that changes with product or customer options.

AUTOMATION FROM PLAIN ENGLISH

Your words become automatic step selection.

Describe when an approved step is needed, in plain English. SmartFACT turns that condition into a rule you can test and approve. WorkSteps then applies it automatically when each unit’s traveller is issued, selecting the steps, parameters and required evidence. Operators follow the resulting sequence; they do not have to interpret the option rules for every job. Your team supplies and approves the assembly methods.

How your rules become automation
TRAVELLER PREVIEWWorkSteps

WS-DEMO-014

Example enclosure

Selected route4 approved steps
Identify the unitConfirm the exact unit reference
01
Review the preparationRead the approved preparation notes
02
Review the mounting optionSelected by the wall option
03
Complete the recordConfirm required evidence is saved
04

Wall selected: include the approved mounting review.

Illustration only. No work has been performed.

Illustration only. No work has been performed.

FROM KNOWLEDGE TO A WORKING PROCESS

One instruction sheet rarely fits every variation.

When mounting, material or a customer option changes the method, someone usually has to choose the right instructions. Put those decisions into plain English rules once. After your team approves them, WorkSteps selects the applicable steps automatically for every unit.

01

Describe when steps apply

Supply your approved methods, then describe the selection conditions in plain English. Check sample units and approve the rules.

02

Let WorkSteps select the route

Import identified units and their options. Approved rules automatically select steps, resolve parameters and freeze each unit’s traveller.

03

Complete the selected work

Operators follow the issued sequence. WorkSteps requires the specified evidence before completion and retains the execution history.

THE SERVICE

Describe the rules. Automate step selection. Record the work.

Automatic step selection

Approved rules choose the applicable steps, parameters and reference images from the unit’s options. No repeated interpretation of a master instruction sheet.

A traveller for each unit

Give every identified unit its own frozen instructions and execution history, even when several belong to one order.

Evidence where it is needed

Ask for named confirmations, exact identifiers, text, photographs or supervisor review at the relevant step.

A clear handover

Pause and resume with the saved state visible. One operator owns the active work at a time.

Changes without guesswork

Retain the instructions that were issued. Source changes and withdrawn procedures trigger an explicit review.

A record you can return to

Find the selected instructions, submitted evidence and decisions for a unit, then export a readable record.

IS IT A FIT?

Start with one
clear workflow.

A good starting point

  • You have a known, repeatable process with meaningful variations.
  • Your source system can identify each unit and its options.
  • You want to automate instruction selection and evidence requirements alongside your factory software.

Scope

  • No scheduling, stock control or full MES.
  • No AI-generated assembly methods or measurement decisions.
  • No offline execution, parallel routes or machine interlocks.
Read the service guide →

WORKS WITH

What WorkSteps exchanges,
and what it keeps.

Takes data from

  • Identified units and their options from a CSV import

Sends data to

  • Traveller records and the evidence collected against each issued route

Does not exchange with

  • Your ERP: a paid integration only through data.smartfact.ai
  • CheckStation, KitProof or OrderRun: each keeps its own records, and a link is agreed at onboarding
  • Scheduling, stock control or machine interlocks

Every SmartFACT product keeps its own records. A link between two products is used only when your organisation has both, and is agreed at onboarding.

How the SmartFACT products work together →

BEFORE YOU START

A few useful answers.

How do we start?

Send us a short description of your workflow. While SmartFACT is in early access, we review the fit, enable your organisation through SmartFACT Accounts and set your first procedure up with you, free. Submitting the form does not create an account by itself, and no payment is taken.

What does WorkSteps automate?

It automates which approved steps apply to each unit, resolves their configured parameters and requires the specified evidence before completion. You review the rules before use; operators perform the physical work and provide the evidence. WorkSteps selects the route when the traveller is issued; it does not change it in response to operator answers.

Is this a replacement for our factory software?

It works alongside it, starting from CSV imports of identified units and structured options. Planning and stock control are outside its scope, and connecting an ERP is a paid integration that we scope with you and build through data.smartfact.ai. Tell us about the system at https://data.smartfact.ai/integration-enquiry.

Does AI write the assembly method?

Your process owner supplies and approves the method. SmartFACT turns plain English selection conditions into executable rules. WorkSteps then chooses the approved steps for each unit automatically; it does not invent assembly methods.

What does a completed traveller prove?

It records that the required permitted evidence was accepted against the issued instructions. It does not itself prove physical assembly, inspection conformity or permission to dispatch.

Does it work on the factory floor?

Yes. It runs in the browser at a handheld or scan station, with keyboard-style scanners, the device camera where you allow it, and touch-friendly controls. Recording work needs a network connection. Check your scanner with ScannerBench first. Scanner set-up guides, each written from the maker’s own documents, are at https://help.smartfact.ai/manuals/hardware.

How much does it cost?

Nothing to start: the free tier covers real production at one station. You pay when your use passes the tier’s thresholds, or when you want support or development from us. There is no payment on this website.

A PRACTICAL STARTING POINT

Explore your use case.

01

How to create digital work instructions: write, prove and publish

Create digital work instructions with one action per step and the check each step needs, then test and publish them. See how WorkSteps proves each release.

02

What is digital work instructions software?

Digital work instructions software puts step-by-step instructions on screens at the workstation and records each step’s evidence. See how WorkSteps does it.

03

Version control for work instructions: approve, publish, issue

Version control for work instructions means only an approved release reaches the floor, and each unit keeps its issued steps. See how WorkSteps does it.

04

Dynamic work instructions: the right steps for each product variant

Dynamic work instructions show only the steps, settings and checks that apply to each unit. See how WorkSteps selects them from approved rules.

FREE TIER

Where do your instructions get complicated?

Start with a short description of your workflow. We review the fit and set your first procedure up with you, free, while SmartFACT is in early access.

Start free

Free at one station. Set up with you while SmartFACT is in early access.

THE SMARTFACT SUITE

Useful on their own.
Better around the same floor.

Automate factory decisions with rules you describe in plain English. Explore focused SmartFACT services, plus free tools for everyday checks.

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KitProof

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WorkSteps

Turn plain English rules into automatic step selection for each unit, with required evidence and a record of completed work.

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CheckStation

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Help

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Step-by-step guides and interactive demonstrations for the SmartFACT suite. Read the instructions, watch a task or practise with real product screens and sample data.

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